Privacy Notice
ÅBO AKADEMI UNIVERSITY
PRIVACY NOTICE
According to the EU General Data Protection Regulation GDPR (EU 679/2016), Art. 13-14
The notice concerns:
Scientific research
Smart Port City Project Public Survey
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Data controller
Åbo Akademi University
Tuomiokirkontori 3
20500 Turku
Finland
Åbo Akademi University is controller for the personal data collected and processed in the university’s activities – in teaching, guidance, research, administration, and cooperation, internally and externally.
Responsible unit for the processing that is described in this document:
Faculty of Science and Engineering
Contact person: Irina Wahlström, SPoC project, irina.wahlstrom@abo.fi, 0503946961
Data Protection Officer at Åbo Akademi University: dataskydd@abo.fi, +358 2 215 31 (switchboard)
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Why do we treat your personal data?
We invite members of stakeholder groups (citizens, travellers and tourists) to actively contribute with their ideas, views and comments to the Smart Port City in Turku through participation in the following short survey. The collected data will serve as a basis for building upcoming new terminal in Turku.
According to GDPR there must always be a legal basis for processing personal data. The legal basis for processing your personal data is:
Public interest or official authority: Åbo Akademi University has statutory tasks of public interest and the right to exercise official authority according to the Universities Act. Scientific and historical research is an example of a statutory task of public interest.
The gathered information is for research purposes.
We don’t process special categories of personal data.
Which personal data is processed and by whom?
The opinions and postal zone number would be processed for research purposes. Email address is optional, if the individual wants to participate in a gift card lottery.
All the researchers within the project team (SPoC) would process the data.
From where do we collect your personal data and how is the data processed?
Directly from the individual through the survey.
Data would be anonymized, stored on ÅAU’s online storage (SharePoint or teams), where other project partners could also access.
The data would be archived for two years after the project closure. The research data would be deleted after that.
Is your personal data transferred to a third party (outside Åbo Akademi University) for processing?
Yes, personal data will be transferred for processing outside Åbo Akademi University.
We will transfer the data for research purposes with our project partners (University of Turku) and municipal authorities who are part of the project.
Is your personal data transferred to a third party (outside Åbo Akademi University) for the needs of the third party?
Yes, personal data will be transferred outside Åbo Akademi University.
We will share the data for research purposes with our project partners (University of Turku) and municipal authorities who are part of the project.
Is your personal data transferred outside EU/EEA?
No, personal data is not transferred outside EU/EEA.
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What rights do you have when Åbo Akademi University processes your personal data?
Åbo Akademi University is responsible for taking appropriate technical and organisational measures to protect personal data against unauthorized or illegal processing and against damage to or loss of personal data. Personal data must always be processed in a fair and transparent manner in accordance with applicable data protection regulations
According to the EU General Data Protection Regulation GDPR, you have the right to
– get transparent information on how your personal data is processed and how you can exercise your rights (Art. 12)
– get access to your personal data at Åbo Akademi University and information on the processing of data (Art. 15)
– have your personal data corrected (Art. 16). Note that employees and students at Åbo Akademi University can in most cases correct their own data according to the instructions on the intranet.
– have your data erased (“the right to be forgotten”) in certain situations (Art. 17)
– restrict the processing of your personal data in certain situations (Art. 18)
– have your personal data transferred between systems in certain situations (Art. 20)
– object to the processing of your personal data in certain situations (Art. 21)
– not be subject to automated decision-making, with certain exceptions (Art. 22)
You have also the right to be informed of a personal data breach involving a high risk for your personal data (Art. 34).
When the purpose of the processing is scientific research, statistics or archival purposes, the rights may be restricted by the Data Protection Act (1050/2018). Restrictions on rights always require special protective measures.
If you have questions about your rights, you can contact the responsible contact person (see above) or the ÅAU Data Protection Officer (dataskydd@abo.fi). See also the overall information on the processing of personal data on the ÅAU website (www.abo.fi/en/processing-of-personal-data-at-abo-akademi-university).
You have the right to lodge a complaint with the data protection authority if you believe that the processing of your personal data is an infringement of the General Data Protection Regulation (GDPR).
Contact information to the data protection authority
Office of the Data Protection Ombudsman
PL 800
00531 Helsinki
+358 29 566 6700 (switchboard)
tietosuoja@om.fi
tietosuoja.fi