Privacy Notice

Purpose of Processing Data

The purpose of processing personal data is to facilitate registration for the University symposium, provide event updates, and communicate important information related to the symposium before, during, and after the event.

Legal Basis for Processing Data

The processing of personal data is based on the consent provided by the participant at the time of registration. This consent allows us to process their data for communication and organizational purposes related to the symposium.

Contact Person

For any questions or concerns regarding the processing of personal data, please contact:
Aditya Jeevannavar (Chair), (+358 41 4895283, adjeev@utu.fi)

Processed Personal Data Categories

• Name
• Email address
• Affiliation/Institution

Personal data is collected directly from participants through the online subscription form available on the website through these links: https://sites.utu.fi/aura/ and https://sites.utu.fi/aura/contacts/

5. Retention Period

Personal data will be stored for a period of 2 months after the conclusion of the AURA symposium, after which it will be securely deleted or anonymized, unless further retention is required by law or explicitly consented to by the participant.

6. Possible Receivers

The personal data may be accessed by the organizing committee of AURA symposium responsible for event management. Data will not be shared with third parties outside the university without explicit consent.

7. Possible Transfers of Data to Third Countries

Personal data will not be transferred to countries outside the European Union or the European Economic Area unless such transfer is in accordance with applicable data protection laws and regulations.

8. Publicity or Confidentiality

The data collected is confidential and will only be used for purposes related to the organization and communication of the symposium. It will not be shared publicly.

9. Right to Access, Rectify, Erase, Restrict, and Object

Participants have the right to access their personal data, request correction of inaccurate data, request erasure of their data, restrict processing, and object to processing. To exercise these rights, please contact the designated contact person.

10. Right to state a Complaint with the Supervisory Authority

If participants believe their data is being processed unlawfully, they have the right to lodge a complaint with the relevant data protection authority.

11. Data Protection Officer of the University of Turku

For further inquiries about data protection, please contact: dpo@utu.fi

12. Principles for the Protection of Personal Data

The protection of personal data is ensured through appropriate technical and organizational measures, including secure storage, restricted access, and encryption where necessary. All personnel involved in data processing are trained to handle data confidentially.